Social Image (1200×630)/images/blog/heyreach-export-contacts.png
Alt: “HeyReach Contacts screen with CSV export button highlighted”
Export HeyReach Contacts to CSV: Complete, Step-by-Step Guide
You can export HeyReach lead lists to CSV from the Leads / Lists screen (three-dots menu → Export to CSV). For higher-level metrics, you can also download data from the Dashboard in CSV/PNG/SVG. For analytics, Outreach Magic connects to HeyReach via webhooks, no manual CSV uploads, and enriches your records so LinkedIn + email performance shows up in one place.
Why exporting your HeyReach contacts matters
Exporting isn’t just a backup. With a clean CSV you can:
Centralize contacts in your CRM (Salesforce, HubSpot, Pipedrive) to maintain a single source of truth.
Run multi-channel plays, enrolling LinkedIn contacts into targeted email sequences.
Segment & analyze by title, industry, tags, campaign, or connection status.
Maintain ownership of your network and keep a portable copy for audits or rollups.
Method 1 — Export a lead list to CSV (best for contact-level work)
Go to Leads / Lists. Open the list you want to export.
(Optional) Tidy your list. Combine, intersect, or exclude items so the list is exactly what you need.
Export. Click the three-dots menu and choose Export to CSV to download.
Tip: Use a consistent filename like
heyreach-contacts-campaign-YYYY-MM-DD.csvso teammates instantly know context and date.
Method 2 — Download performance data from the Dashboard (high-level view)
Open Dashboard.
Set scope. Choose the date range (and campaigns, if needed).
Download. Use the download control to export CSV (or PNG/SVG for charts).
What’s typically in a HeyReach CSV
Name, LinkedIn profile URL, company
Campaign/list and tag metadata
Status (e.g., Connected)
Timestamps / recent activity (varies by view)
This is everything you need to sync to CRM, segment campaigns, or build performance cohorts.
Common pitfalls (and easy fixes)
Duplicates across campaigns. De-dupe by profile URL (and email, if present) before CRM import.
Inconsistent tags. Standardize tag naming so filters work across teams.
Missing identifiers. Keep the LinkedIn URL—it’s a durable key in most CRMs.
Time zones. Normalize timestamps (UTC or your standard) before analysis.
Privacy. Respect DNC/unsubscribe flags when going multi-channel.
You’ve got LinkedIn data. What about email?
CSV is great for quick pivots and CRM uploads—but it’s just one channel. When you’re also running email via Instantly or Smartlead, reconciling spreadsheets gets messy.
Let Outreach Magic do the heavy lifting
No uploads — Outreach Magic connects to HeyReach via webhooks, so data flows in automatically. (HeyReach supports webhook events.)
Automatic enrichment — High-value attributes (job title, industry, company size, seniority, campaign tags, sentiment, days to positive, and more) are added so you can segment and benchmark immediately.
One dashboard — See LinkedIn + email touchpoints, replies, and outcomes together.
Faster decisions — Identify winning titles, industries, sequences, and copy, no VLOOKUPs.
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